Downloads & links

Resources

The documents applicants ask us for, and the official sources we tell them to trust over us.

Everything in the first two groups is free and comes with no obligation. Asking for an invitation letter does not commit you to booking, and we would rather send documents to ten applicants than have one file rejected on a technicality.

For your application file

Sent on request, usually the same working day. Ask once and we send the full set.

  • Organisation details & OID

    Legal name, address, VAT, Erasmus+ OID, legal representative and contact person — everything the partner section of the application form asks for.

    On request

  • Signed invitation letter

    Personalised to your organisation, course and planned period. Required or expected by most National Agencies.

    On request

  • Course description (PDF)

    Full description of the chosen course: learning outcomes, programme, methodology, certification and contact hours.

    On request

  • Draft learning agreement

    A draft you can adapt to your National Agency template, with the learning outcomes already filled in.

    On request

Templates and guidance

Practical material we use with participants. [TO CONFIRM: which of these you want published as downloadable files.]

  • Pre-departure checklist

    What to arrange, and when, from grant agreement to boarding pass.

    On request

  • Dissemination plan template

    A one-page plan that satisfies a final report without inventing activity that never happened.

    On request

  • Observation protocol for job shadowing

    The framework we use for placements: what to look for, how to record it, how to transfer it home.

    On request

  • Impact evidence checklist

    What to collect during and after a mobility so the final report writes itself.

    On request

Official sources

When our summary and an official source disagree, the official source wins.

  • Erasmus+ Programme Guide

    The binding rules, actions, eligibility and funding rules, updated annually by the European Commission.

    Open guide

  • National Agencies

    Country-specific deadlines, unit costs, national priorities and support.

    Find yours

  • Europass

    Europass Mobility and the European learning and qualification documents.

    Open Europass

  • School Education Gateway / European School Education Platform

    Course catalogues, partner search and eTwinning for school education staff.

    Open platform

  • ΙΚΥ — Greek National Agency

    For Greek applicants, and for host-country questions about mobilities in Greece.

    Open ΙΚΥ

About this website

  • Privacy & GDPR

    What we collect through this site and during a mobility, why, and for how long.

    Read policy

  • Legal notice

    Company details, registration numbers and the terms that apply to this website.

    Read notice

Need a document that is not listed?

If your National Agency asks for something specific, tell us what it is. We would rather produce it than have your file bounce.

Request documents